One of the biggest challenges of modern management has been time management, due to the accumulation of to-do lists, emails and phone calls that overwhelm managers and employees in a company.
As known, the corporate world is getting faster and faster. It is common for people to take on several projects and activities simultaneously, having difficulty meeting deadlines.
Time ends up being seen as the great villain in this stressful scenario of accumulation of functions leaving leaders and employees overloaded and unmotivated. To improve this situation, it is essential to change this perspective and have time management.
The importance of time management
The market is increasingly demanding in relation to better prices and deadlines, which directly reflects on the behavior of companies, which are increasingly concerned with the efficiency of processes and with the quality of service.
Completing projects and delivering products and services on time is the most expected result of good time management. However, this management goes far beyond deadlines and due dates. Proper time management motivates everyone involved in the processes, creating a feeling of satisfaction and accomplishment in employees, managers, and especially, in customers.
Now that you know the importance of managing your time well, here are some practical tips to start organizing:
1. Plan
The best way to have a good time management is through a good planning of your activities. Before starting any task, evaluate what needs to be done, define an execution order and always reserve space for unforeseen events.
2. Have a checklist
A checklist is essential to have an overview of all tasks and thus act according to established priorities.
Several simple tools can be used such as a note board or a spreadsheet, as well as modern task control resources, such as your own email to-do list and specific apps for managing tasks.
3. Avoid rework
Having a time management process doesn't mean working in a hurry. When you try to run with activities to gain time, more failures occur and, consequently, it will be necessary to spend more time to make corrections. Rework generates costs, additional time, delays and stress for managers and employees.
4. Set priorities
Take time to prioritize your day or project. It may seem like a simple tip, but once you focus on priorities, you can prevent less important actions from becoming urgent.
5. Have reminders
Use reminders frequently and always try to write down your appointments and activities. This practice will help you complete your tasks on time and avoid forgetting.
6. Know how to delegate activities
Those who manage a team know that delegation of activities is very common. However, you need to know how to correctly distribute the tasks to get the best use of your time.
7. Optimize your activities
When it comes to saving time, it is necessary to know how to reduce it, that is, it is necessary to identify activities that can be optimized, looking for ways and resources to perform the task with equal or superior quality and with less time. Repetitive and lengthy activities are great candidates to undergo an optimization analysis.
Nowadays, almost everything can be automated and there are tools and systems specially developed to make everyday life easier, simplify the management of activities, and ensure greater control over tasks, information and data. This does not mean that human work has lost its value, but that using technology, it is possible to dedicate yourself to what really matters, without wasting time on operational activities. Regardless of the sector or segment, there is always software ready to help, ensuring more efficiency for the day-to-day.
Turn time into your ally
Time can be your ally or your opponent, and it all depends on how you manage it. With simple actions, it is possible to achieve great time management and, consequently, improve results.
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